ISO 45001

Your management system is certified. The indicators behind it are still in Excel.

Companies with ISO 45001 rarely struggle with the standard itself. They struggle to produce, on demand, the accident and absenteeism figures, the frequency and severity rates, and the nonconformity history that prove the system is running. Auditors increasingly ask for that part to be digitalised. Dcycle holds it as structured data, with the evidence attached to every number.

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Accidents & absenteeismMatches the Excel export
14Recordable
3.1Frequency rate
2.4%Absenteeism
Madrid plant · lost time6 · severity 2
Barcelona site · no lost time5 · severity 1
Logistics hub · commuting3 · severity 1
Drops into the GRI report as it isExport

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ABB
Ajinomoto
Eiffage
KLN
Sabadell
Valeo
One register, four standards

the same nonconformity and indicator model serves ISO 9001, 14001, 45001 and 50001.

Health and safety, as structured data

What the management system has to show, kept where it can be shown

Accidents and absenteeism, pivoted the way the audit asks

Occupational health and safety data pivots by site, period, incident type and severity, so the figure for one plant in one quarter is one filter away rather than one spreadsheet away. Absenteeism sits in the same table as recordable incidents, and the Excel you download mirrors exactly what is on screen.

Accidents & absenteeismMatches the Excel export
14Recordable
3.1Frequency rate
2.4%Absenteeism
Madrid plant · lost time6 · severity 2
Barcelona site · no lost time5 · severity 1
Logistics hub · commuting3 · severity 1
Drops into the GRI report as it isExport

Frequency and severity rates, not just counts

A count of incidents tells you nothing about whether the system is improving. Intensity metrics turn the count into a rate against hours worked or headcount, quarter over quarter, which is what continuous improvement means in practice and what a management review needs on the table.

Frequency rate↓ −18% vs last year
3.1recordable incidents / million hours worked
Q1
3.8
Q2
3.5
Q3
3.3
Q4
3.1
Objective, management review≤ 2.5
Severity rate0.09 days / thousand hours

Nonconformities with your own types, and the corrective action behind each one

Define the nonconformity types your system actually uses: near miss, unsafe condition, internal audit finding, contractor incident. Each one carries its owner, its due date, its corrective action and the evidence that closed it, in the same register that serves your other ISO systems.

NonconformitiesTypes defined by you
Near missUnsafe conditionInternal audit findingContractor
NC-2026-014 · near missCorrective action open
Madrid plant · owner: HSE lead · due 14 Oct
NC-2026-011 · audit findingClosed, evidence attached
Barcelona site · verified 2 Sep · 3 documents
NC-2026-009 · unsafe conditionClosed
Warehouse · root cause recorded · effectiveness checked
Same register for 9001, 14001, 45001 and 50001Export

The evidence attached to the number

Every figure links back to the document it came from, with the full version history. When the auditor asks where a rate comes from, the answer is one click, not a search through shared folders and email attachments.

Source TracingElectricity — Q1 2026
CSRD Report→ E1-5 Energy consumption45,320 kWh
CalculationEF: 0.233 kgCO₂/kWh
Grid emission factor · IEA 2025 · Spain
Source documentOriginal
invoice_electricity_q1.pdf · Uploaded by María García · Jan 15, 2026
Accidents & absenteeismMatches the Excel export
14Recordable
3.1Frequency rate
2.4%Absenteeism
Madrid plant · lost time6 · severity 2
Barcelona site · no lost time5 · severity 1
Logistics hub · commuting3 · severity 1
Drops into the GRI report as it isExport
Frequency rate↓ −18% vs last year
3.1recordable incidents / million hours worked
Q1
3.8
Q2
3.5
Q3
3.3
Q4
3.1
Objective, management review≤ 2.5
Severity rate0.09 days / thousand hours
NonconformitiesTypes defined by you
Near missUnsafe conditionInternal audit findingContractor
NC-2026-014 · near missCorrective action open
Madrid plant · owner: HSE lead · due 14 Oct
NC-2026-011 · audit findingClosed, evidence attached
Barcelona site · verified 2 Sep · 3 documents
NC-2026-009 · unsafe conditionClosed
Warehouse · root cause recorded · effectiveness checked
Same register for 9001, 14001, 45001 and 50001Export
Source TracingElectricity — Q1 2026
CSRD Report→ E1-5 Energy consumption45,320 kWh
CalculationEF: 0.233 kgCO₂/kWh
Grid emission factor · IEA 2025 · Spain
Source documentOriginal
invoice_electricity_q1.pdf · Uploaded by María García · Jan 15, 2026

Additional features

See how Dcycle compares to the alternatives

Your choice Manual process Legacy tools

Incident types and severity

One configurable view by site, period, incident type and severity, built for the numbers a health and safety audit asks for.

Intensity indicators

Rates per hours worked or per FTE, tracked over time, so improvement is visible rather than asserted.

Nonconformity register

Your own types, owners, due dates and corrective actions, shared across ISO 9001, 14001, 45001 and 50001.

Multi-site and group consolidation

Choose which companies a view covers, with an operational and a participation weighted variant for group level reporting.

Excel that matches the screen

The download mirrors the view you built, so it goes into the management review pack without reformatting.

One dataset, two obligations

The same accident and absenteeism data feeds the ESRS S1 or EINF social chapter, so it is not collected twice.

“Dcycle helped us consolidate 6 facilities across 2 countries into a single source of truth. Our auditors couldn't believe the level of traceability.”
Lina Pena Corp. Services Director, KLN Iberia
“I see your help as super necessary, I can't imagine maintaining the contract without your advisory component. We went from scattered spreadsheets to a unified system in weeks.”
Yolanda Carazo Environmental Manager, Embutidos Monells
“Our investors value our ESG commitment. Dcycle made us a reference in the financial sector, we can respond to any audit or client request instantly.”
Teresa de Vicente Sustainability Lead, Finsolutia

Health, safety and ISO guides

View all resources

Direct GRI traceability in your EINF data

Discover how each EINF datapoint now links to its corresponding GRI standard, with instant access to the exact page of the official document.

Read more

Frequently asked questions

Does Dcycle certify my company in ISO 45001?

No, and it is worth being precise about it. Certification is issued by an accredited body after an audit. What Dcycle does is hold the data that audit examines: the accident and absenteeism figures, the frequency and severity rates, the nonconformities and their corrective actions, and the evidence behind each one. Companies that already run an ISO 45001 system use it to stop rebuilding those numbers by hand.

Which ISO 45001 indicators can I track?

Recordable incidents, lost time incidents, absenteeism, and the frequency and severity rates derived from them, pivoted by site, period, incident type and severity. Intensity metrics express any of them against hours worked or headcount, which is the form a management review and a continuous improvement objective need.

Can I use my own nonconformity types?

Yes. The types are yours to define: near miss, unsafe condition, internal audit finding, contractor incident, or whatever your procedure calls them. The same register serves any ISO management system, so a company holding 9001, 14001, 45001 and 50001 keeps one process instead of four.

How does this help in an audit?

Every number traces back to its source document, with version history, so an auditor sampling a figure sees where it came from without waiting for someone to find the file. That traceability is the part clients tell us takes the longest to assemble the old way.

Does it work across several sites and companies?

Yes. Views can be filtered to any set of sites or legal entities, and every measure has an operational variant and a participation weighted one, so a group consolidates its safety indicators the same way it consolidates emissions.

Do I have to enter the data by hand?

The health and safety data comes from the records you already keep. Dcycle imports it and structures it, rather than asking your team to re-key incidents into a new tool. Where an integration exists, it is loaded automatically.

How does this relate to CSRD and EINF reporting?

Accidents and absenteeism are disclosures under ESRS S1 and in a Spanish EINF. Because the ISO 45001 indicators and the social chapter draw on the same records in Dcycle, the number in the sustainability report and the number in the management review are the same number, which is not always true when both are assembled separately.

Is this an EHS management system?

It is not a replacement for the procedures, risk assessments and training records your OHS system runs on. It is where the measurable part lives: the indicators, the nonconformities and the evidence, structured well enough to report and to audit.

Collect once. Use everywhere.

See how Dcycle cuts reporting time by 70%, surfaces operational savings, and gives your auditors what they need, the first time.

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